MediaSilo Product Update: New ways to create, manage, and share distribution lists
The Administration page now offers more ways to create, manage, and share distribution lists with other users.
To add people to a distribution list, click the checkbox next to their names. Then, click the Actions menu on the right, and select “Add users to a Distribution List.” You can select an existing distribution list, or click “Create New” to add them to a new list.
When you create or edit a distribution list, you can now share the list with specific workspace users or make the list accessible to your entire workspace. You can still create a private list that is only accessible to you by selecting “Just me” from the sharing options.
To edit a distribution list, click the More menu on the Administration page, and select “Manage Distribution Lists.” This opens a window where you can review and make changes to your lists, such as adding or removing members and choosing a different sharing option.
In addition to emails and names, you can now enter user tags to add multiple tagged users to a distribution list. For example, if five different users are tagged with “marketing,” start typing “marketing” to add all five of these users at the same time.
Adding new users to distribution lists
When you add new users to your workspace, you can now easily include them on existing distribution lists.
Start by clicking the blue “Add Users” button on the Administration page. Then, enter the users’ email addresses and choose their project assignments. Next, you can select a distribution list to add these new users to the list. For example, add new employees to an “All Employees” distribution list as they join your team.
EFS media platform provides video professionals a powerful collaboration and storage solution
Beijing, China – June 23, 2021 – EditShare®, a technology leader that specializes in collaboration, security, and intelligent storage solutions, today announced that it has deployed its EditShare EFS solution at Malanshan Video Cultural and Creative Industry Zone (The Zone). Located in Changsha, China, The Zone is known as a “World Media Arts City” that integrates creativity, culture, and technology into the fabric of its community. As the cultural epicenter of China, The Zone draws filmmakers and artists, boasting a thriving digital media market. The EFS solution, which was installed by EditShare partner Thinktone Technology at the park’s main creative hub, integrates with a wide range of production and post production solutions including key editing applications Adobe® Premiere® Pro, Avid Media Composer®, Apple Final Cut Pro® X and Blackmagic Design’s DaVinci Resolve.
“Media production is fluid and collaborative. In order to achieve full artistic expression, you need a foundation that connects artists with tools to fuel the creative workflow process,” Alan Dishington, vice president of sales for Asia Pacific, EditShare. “EditShare has always designed products that prioritize creative users with no compromise on technology. Creative professionals are abstracted from the complexity of modern media management while the technology at the heart of the EditShare products is designed to the very best principles of software engineering. All of this is wrapped in the imperative that our systems are open and scalable in order to adapt to future requirements.”
About EditShare EFSMedia Engineered Storage Powering faster EditShare storage nodes and networks, EFS enables media organizations to build extensive HD, 4K, and 8K collaborative workflows. To the end-user, EFS is a fast and flexible, collaborative, easy-to-use, storage space with an incredible throughput performance. To the engineers who manage it, EFS offers a scalable, stable, and incredibly secure media storage platform. Unlike generic IT storage systems, EditShare has written its own efficient drivers for EFS, for use with Windows, MacOS and Linux. Users access more real-time video streams, without the bottlenecks caused by legacy network protocols.The open platform features robust APIs for extensive integration and workflow optimization.
The EFS product line offers solutions for on-premise, hybrid and cloud-based workflows. Other feature highlights include:
EFS Single Namespace – a distributed file system designed to scale at will, while retaining a single namespace across tiered storage.
EFS Native Drivers – native client drivers substantially increase bandwidth and reduce latency across the network.
EFS Auditing – real-time analytics for every nuance of your valuable content’s journey.
EFS APIs – restFul API’s for simple but powerful integration with third party applications and services.
EFS Fault Prevention – distributed file system, writing content and giving protection across multiple nodes that intelligently replicates data as often as needed without negatively impacting performance.
Active directory integration with SSO
EFS High Availability – extreme reliability, and with no single point of failure, facility managers and administrators can have peace of mind in 24/7 environments such as broadcast playout centers.
Support for Industry Creative Applications – support for video and audio editing applications, color grading and visual effects solutions including Adobe, Apple Autodesk, Avid, Blackmagic Design and Sony.
For more information on EditShare solutions, please visit the website at www.editshare.com
About EditShare
EditShare is a technology leader in networked shared storage and smart workflow solutions for the production, post-production, new media, sports, and education markets. Whether you need on-prem, cloud, or hybrid solutions, our products improve efficiency and workflow collaboration every step of the way. They include media optimized high-performance shared storage, archiving and backup software, a suite of media management tools and a robust set of open APIs that enable integration throughout the workflow. Customer and partner success are at the heart of EditShare’s core values ensuring a world-class experience that is second to none.
EFSv streamlines production with remote workflow flexibility
Boston, MA – June 8, 2021 –EditShare®, a technology leader that enables collaborative media workflows for storytellers, today announced that public media producer GBH, the largest content creator for PBS, has invested in EditShare’s EFSv cloud solution, hosted in Amazon Web Services, to modernize media workflows across its post-production operations. An early adopter of cloud technologies for its broader IT needs, GBH’s move to EFSv extends video production into the cloud, maximizing operational efficiencies and reducing overall costs. The open EFSv platform facilitates both hybrid and cloud post-production workflows which optimize content access and enhance the user experience for video editors who create critically acclaimed programs such as NOVA, ANTIQUES ROADSHOW and AMERICAN EXPERIENCE and for PBS’ WORLD Channel.
“We require adaptable, efficient media systems for all of our clients,” said Tim Mangini, senior director of production technology for GBH. “EditShare’s cloud solution gives our producers flexibility and scalability. They can work wherever they want, with whomever they want, whenever they want, and only pay for the resources they actually use. They upload their media once and work from anywhere as if they were working in any GBH edit suite.”
EditShare’s approach to open platform development, specifically its support for multiple cloud providers and public APIs for integration and workflow expansion, was a key factor in GBH’s decision to select EFSv. Additionally, access to key technologies, such as artificial intelligence and content usage analytics will enable GBH to unleash new media workflows.
“Shifts in video production require more agility and demand the ability to accommodate changing work habits. As GBH embraces those shifts, open and flexible cloud-based solutions enable new workflows while protecting the investments made in on-premise platforms,” comments Tracy Geist, chief marketing officer, EditShare. “EFSv offers GBH as well as our other customers the best of both worlds, providing frictionless storytelling workflows that are flexible and secure, while accommodating change.”
About EFSv Cloud Solution
EFSv redefines the economics of editing in the cloud while significantly enhancing the user experience. The tiered solution approach supports customers at every stage of their journey to the cloud. Offerings include cloud-based backup solutions that serve as the foundation for building cost-effective, distributed cloud editing and seamless proxy editing workflows, up through full production environments in the cloud. EditShare’s cloud innovations offer unparalleled flexibility, allowing customers to easily adapt to cloud or hybrid environments and benefit from a lower total cost of ownership.
EditShare is a technology leader in networked shared storage and smart workflow solutions for the production, post-production, new media, sports, and education markets. Whether you need on-prem, cloud, or hybrid solutions, our products improve efficiency and workflow collaboration every step of the way. They include media optimized high-performance shared storage, archiving and backup software, a suite of media management tools and a robust set of open APIs that enable integration throughout the workflow. Customer and partner success are at the heart of EditShare’s core values ensuring a world-class experience that is second to none.
Press Contact Cat Soroush Zazil Media Group (e) catherine@zazilmediagroup.com (p) +1 (631) 880-9534
The last few years have presented businesses with unique challenges, leading many companies to embrace more flexibility in deciding when and where their teams work.
To make these new arrangements effective, digital platforms have become critical in ensuring businesses maintain productivity without sacrificing security.
This is especially true when it comes to keeping your content safe, no matter where it is in the post-production workflow.
Helping organizations solve problems like these is at the core of MediaSilo’s products and services. We want to provide ways to keep your valuable content safe and secure, no matter your location or industry.
So, whether you’re unfamiliar with the MediaSilo platform, or a user who has been with us for years, here are some of MediaSilo’s top security features to keep your post-production workflow on track and safe.
1. Customize user access with Project-level and workspace permissions
Sometimes your production team needs the input of freelancers, contractors, vendors, or other internal employees. MediaSilo’s multi-level user access and role-based permissions can help keep collaboration moving and limit risk.
With our simple-to-use MediaSilo Admin Panel interface, you can assign Types to each user, controlling their ability to access projects or create their own. You can then dig deeper into other permissions with customizable Roles to fit your needs. For example, you can create rules to specify which groups of users can edit, upload, download, or share content on a per-project basis, giving your team the control they need to do their jobs while keeping your workspace secure.
2. Gate externally-shared content with private links
If your team needs to send content externally, MediaSilo provides an easy and secure way to do so with our Private Link feature.
Private Links require recipients to first verify themselves as users associated with your MediaSilo workspace before they can access your content. MediaSilo’s Private Link feature works with any share in MediaSilo—whether it’s a Review Link, Presentation, or Spotlight—and generates a simple, secure URL to send to recipients.
In addition to Private Links, your team can also choose to:
Provide Public Links with the “Allow Download” setting enabled
Distribute Public Links, but with set expiration dates
Use the “Public Link with the Password” sharing option
3. Protect against content theft and misuse with SafeStream
For an extra layer of protection on your content, you can leverage MediaSilo’s built-in SafeStream functionality, offering on-demand watermarking technology.
SafeStream offers two different types of watermarks:
A visible watermark provides a unique, traceable visual deterrent that will make viewers rethink sharing valuable, confidential content.
The watermark can be customized to include the viewer’s full name, email address, or even custom text like “Property of MediaSilo.”
A forensic (invisible) watermark is a set of unique, invisible characters digitally embedded into a video to identify its origin.
Forensic watermarks can be used on their own or with visual watermarks, providing a secure, uninterrupted experience to viewers.
To mandate this high level of security, SafeStream watermarking can be enforced on a Project or Admin level. or even embedded in a template for use across your organization.
4. Log in securely with Multi-Factor Authentication
Another cybersecurity best practice available in the MediaSilo platform is the ability to use multi-factor authentication (MFA) to increase the security of your post-production workflow. Combining the use of a username, password, and another method of verifying your identity adds an extra layer of security to your account or workspace. MFA is a great option for workspaces that aren’t protected with single sign-on (SSO), and it is extremely easy to implement within your MediaSilo environment.
When working with sensitive content, you need a way to confirm the access controls in your MediaSilo workspace are functioning as expected. The MediaSilo Insights dashboard can help with this.
Use MediaSilo’s real-time reporting features to access a comprehensive list of all the links you or any member of your team have ever created, as well as granular activity data related to each link. You can also use this feature to change the status or expiration date of each public or private link.
You can choose to track the number of views and downloads on each of your shared files. Or, you can identify who is viewing your content, when they accessed it, and where they are located with a geolocation map. You can even go to the next level and track the origin of a leak down to the culprit’s IP address.
Future-Proof Your Post-Production Workflow
If the last couple of years have proved anything, it’s the need to have processes and tools that help your team stay productive, no matter when and where they work.
No matter your industry, MediaSilo provides a powerful way to keep your team communicating, collaborating, and creating, just as easily and safely as before.
If you are ready to learn more about how MediaSilo can enhance your post-production workflow with additional security and productivity features, our team can help you get started.
As a workspace administrator, you now have the ability to edit your workspace name. First, click the gear icon in the navigation bar to access the Administration section. Then, go to the Branding tab, and change your workspace name under “Edit Workspace Name.” Once you click “Save,” your updated workspace name will appear in the workspace switcher in the bottom left.
In addition, you can now edit the email address associated with an existing user on your Shift account. Under the Users tab in Administration, click the three-dots menu in any row, and select “Edit User.” In the “User Info” window, you can edit a user’s email address to reflect any changes to the user’s name or email domain. The user’s access to projects will remain unaffected.
Our Director of Business Development, Jeff Barnes, sat down with SVG’s Chief Editor, Jason Dachman, to provided an update on our EFS collaborative storage and FLOW media management solutions and to highlight some of the key partnerships that are strengthening our presence in the sports industry.
When you are the creative director of a rapidly growing retail startup with a worldwide presence, relying on Slack or, even worse, email as your primary asset management tool is a recipe for chaos.
But, this was the reality that Benoit Habfast, the creative director of the French sneaker brand CAVAL, was experiencing when the company began a highly successful Indiegogo campaign to raise capital in 2019.
At any given time, Habfast was managing dozens of campaigns and a variety of products, including CAVAL’s innovative, handcrafted line of “mismatched sneakers.” CAVAL’s meteoric success has meant an increased need for marketing campaigns, online storefronts, and social media presence, with massive amounts of photo content being created for all of these different outlets.
Scalable asset management is essential to successful growth.
High demand for photos across all departments at CAVAL has created thousands of assets that need to be organized and managed on a daily basis. An image library of this size can easily get disorganized, making it difficult to ensure everyone on the team can quickly find the assets they need for a project.
Habfast and his team struggled to find media management software that solved all of their problems. As a stopgap, they were storing files on their desktops and external hard drives. “They were half on my computer, half on some hard drives, and a bit on Google Drive too,” he said. “We would share by sending through Slack or email, but it was a big pain.”
In order to keep pace with the company’s growth, Habfast needed to centralize the image library so the entire Caval team could easily search and find exactly what they needed. MediaSilo helped CAVAL create an effective asset management strategy. That’s when the brand turned to MediaSilo and its organization workflows. Habfast found MediaSilo’s project and folder-based structure, tagging features, and robust search functionality to be the exact media management solution the brand needed.
Tagging streamlines file organization.
CAVAL’s creative team started by moving all of the existing files off of their desktops and hard drives and uploading their vast library of content into the cloud-based MediaSilo platform. Although organizing the files into projects and folders was a good jumping-off point, Habfast found that using tags was the real key to unlocking the full potential of the system.
As new content was continually added to their MediaSilo account, the team established a system for uploading where tagging assets was an integral and routine part of the process. Using MediaSilo’s bulk-tagging feature, the team easily added relevant tags as new content was uploaded into their projects. After dragging and dropping batches of related content into the system, the team selected all of the new assets and labeled them with relevant tags in one easy step.
Structured tagging eliminates redundancy.
The CAVAL team was looking for a system that would eliminate overlaps while requiring as few tags as possible. Using the MECE Principle to structure image tags and guide his tagging in MediaSilo, Habfast settled on four essential tags that would effectively organize every image in their account.
“E-commerce” and “Creative” are the first tags to be added to every asset, differentiating between images intended for the online storefront and images that will be used for a creative marketing campaign. “Model” and “Packshot” are the second layer of tags, indicating whether the image has a person or model wearing the sneakers or features the sneakers alone.
With this simplified tagging strategy, Habfast’s team built an organizational structure within MediaSilo that breaks down their entire content library into those four target image categories. Supplemental tags for product name, reference number, and special campaigns such as “Valentine’s Day” are added on top of the four primary categories to further distinguish individual images and create a more robust search experience.
Intuitive, tag-driven search makes it easy to find content.
“Now, we don’t ask on email or Slack anymore, ‘Hey can you send me that file.’ We know where to find that file—there’s just one place to find everything.”
With this new, more organized tagging structure, CAVAL’s MediaSilo users can easily and intuitively search for assets in their account. Using MediaSilo’s advanced global search, users can select one or more tags from a picklist; apply additional filters, such as who uploaded the assets and when they were added; and narrow thousands of assets to a select few by searching for a handful of relevant keywords.
MediaSilo’s cloud-based media management software has enabled CAVAL to get images off of a hard drive and into a feature-rich, easy-to-navigate platform. By centralizing its asset workflow, MediaSilo allows the entire CAVAL team to securely share and access the files they need when they need them. As Habfast explained, “Now, we don’t ask on email or Slack anymore, ‘Hey can you send me that file.’ We know where to find that file—there’s just one place to find everything.”
MediaSilo empowered CAVAL to scale its asset management processes so employees are free to focus on their high-level creative projects, new campaigns, and marketing strategies.
List view is now supported in Spotlight for your media galleries. To add a gallery with list view to your Spotlight template, open the Elements panel by clicking the plus icon along the left-side toolbar. Then, in the Media section, choose the List option or pick from three other media gallery views: Grid, Carousel, or Stack. Click and drag the gallery icon onto the main screen to add it to your Spotlight template.
To customize your gallery, open the properties panel in the right-side drawer. Here, you can adjust the spacing and thumbnail size in your list by changing the width and height. You can also customize the font, background color, and the divider line between each row.
You can also now choose whether or not you’d like to hide or show playlist folders in your media galleries. Use the “Show Folders” checkbox in the properties panel to toggle this option on or off for Grid or List view.
** This webinar has passed. Please fill out the form to access the recording.
May 12 Session 2: 3:00 PM USA Eastern Time (duration 1 hour)
Join EditShare’s VP of Business Development, Tom Rosenstein, and Lead Pre-sales Engineer, Nathan Rausch, as they outline the pragmatic steps toward a complete end-to-end production workflow in the cloud. Each stop along the way brings maximum value for an incremental investment. We’ll share sample diagrams, demos, and cost comparisons for cloud production workflows to help begin your Journey to the Cloud.
Save Your Seat
Webinar Speakers
Dan Schaffer, Director of Partner Strategy and Enablement, EditShare
Tom Rosenstein, VP of Business Development, EditShare
** This webinar has passed. Please fill out the form to access the recording.
May 12 Session 1: 9:00 AM USA Eastern Time (duration 1 hour)
Join EditShare’s VP of Business Development, Tom Rosenstein, and Lead Pre-sales Engineer, Nathan Rausch, as they outline the pragmatic steps toward a complete end-to-end production workflow in the cloud. Each stop along the way brings maximum value for an incremental investment. We’ll share sample diagrams, demos, and cost comparisons for cloud production workflows to help begin your Journey to the Cloud.
Access the Recording
Webinar Speakers
Dan Schaffer, Director of Partner Strategy and Enablement, EditShare
Tom Rosenstein, VP of Business Development, EditShare
