Post-production workflows, whether for editing, grading, or film finishing, frequently face tight deadlines while also working with massive files, complicating team coordination. Pairing DaVinci Resolve Studio with EditShare’s infrastructure provides effective collaborative video storage and shared video storage solutions. This setup eases access to high-resolution assets, enhances performance, and supports smoother collaboration. Here’s how these tools integrate to optimize workflows.

Performance and Compatibility: The Foundation for Shared Video Storage

DaVinci Resolve Studio handles editing, colour grading, audio mixing, and VFX in a single application. Amazingly, they have integrated programs like Fairlight audio and Fusion into Resolve. It also supports native operation on Windows, Mac, and Linux, ensuring flexibility across setups.

EditShare’s EFS serves as robust shared video storage, organizing media securely in managed MediaSpaces. These spaces centralize footage, enabling quick tracking and access for projects. EFS provides massive 24 GB/s throughput across each NVMe node, allowing workstations to achieve over 15 GB/s read speeds utilising our native EFS drives. The native drivers stand out; they’re tailored for media tasks, delivering higher bandwidth for Resolve users compared to traditional IT mounting like SMB, which delivers slower speeds

Collaborative Video Storage: Resolve Project Server on EFS

For teamwork, Resolve’s Project Server operates on EditShare EFS nodes as collaborative video storage. It oversees projects, timelines, and permissions, allowing multiple users to contribute without overlap. For instance, an editor modifies a sequence, and collaborators view updates in real-time, with built-in controls to safeguard key elements.

The cross-platform support shines here, with native drivers for Windows, Mac, and Linux in both Resolve and EFS, eliminating setup hurdles in mixed environments.

Production Asset Management: Flow Panel in Resolve

EditShare’s FLOW, a production asset management solution, embeds directly into Resolve for easy file handling. It enables pulling assets from ProRes proxies to file per frame masters without leaving the interface, sourcing directly from EFS MediaSpaces to maintain organization.

Remote users benefit from proxy workflows, where Flow preserves parent-child relationships between full-resolution originals and proxies. This allows fluid editing over limited bandwidth, with automatic relinking for final outputs, no manual fixes required.

Real-World Examples of Shared Video Storage and Collaboration

Consider a news team covering an election. Reporters ingest 4K footage into EFS MediaSpaces. Project Server manages permissions, giving the lead editor control over masters while others access proxies through FLOW. The native drivers’ bandwidth advantage over SMB accelerates speed. Combine it with Mediasilo and you get faster approval results.

In a documentary project featuring 8K drone captures, remote VFX specialists use FLOW’s production asset management for proxy-based creations. The director pulls full-res versions from collaborative video storage, with EFS ensuring uniform access and Project Server logging revisions to minimize back-and-forth.

Key Benefits for Post-Production Workflows

DaVinci Resolve Studio powers the creative side, while EditShare EFS excels in shared video storage and production asset management. This integration resolves issues like access controls, multi-OS compatibility, and proxy management, allowing focus on delivering polished results.

For teams seeking optimized shared video storage for DaVinci Resolve or tips on collaborative video storage setups, this pairing delivers proven efficiency.

How can broadcasters harness Adobe Premiere Pro’s flexibility without workflow chaos? In busy broadcast environments, Adobe’s openness and flexibility often lead to issues with shared assets going missing or offline, often disrupting deadlines. Helmut FX steps in as the project manager to structure Premiere Pro for broadcast teams. Combined with EditShare’s infrastructure, it delivers administrative control and creativity. Perfect for newsrooms working around the clock or sports productions demanding rapid turnarounds.

What Is Helmut FX, and How Does It Manage Premiere Pro?

Helmut FX centralizes Premiere Pro project tasks for teams. It automates creation, search, opening, editing, and archiving. Custom metadata filters make finding files instant. Role-based access lets admins set presets for users or groups, approving only vetted assets.

In broadcasts, Helmut FX adapts Premiere Pro’s open style to strict needs. It integrates with Active Directory for single sign-on and user groups. The Stream Debugger logs steps to pinpoint problems fast. Custom menus create workflows aligned to the news rhythm in a studio. Auto-backups with easy restores secure files in high-pressure scenarios. Hlemut also expands the ecosystem to other industry-standard applications, such as VizRT for graphics.

How Does EditShare’s EFS Provide Shared Video Storage and Collaborative Video Storage?

EditShare’s EFS offers high-speed shared video storage and collaborative video storage for media teams. Projects and media live in organized spaces on EFS, scaling to petabytes without lags. 

What Role Does FLOW Play in Production Asset Management?

EditShare’s FLOW handles production asset management. Its Panel integrates into Premiere Pro, allowing editors to search, browse, and import clips without leaving the Adobe interface. FLOW eliminates file hunts; every user (subject to their granted permissions!) can access everything from a single library. FLOW’s API links straight to Helmut FX, enabling complete project workflows in large Adobe environments.

Helmut FX, FLOW, and EFS connect via APIs to orchestrate projects, users, mediaspaces, and assets. Helmut and FLOW maintain ongoing syncs, linking assets and metadata throughout the process. When starting a Premiere Pro project, Helmut automatically builds the mediaspace and matching FLOW location from templates. These templates can define storage paths, codecs, ingest/export rules, and essentials like scratch disks, frame rates, and bin structures for uniform outputs.

How Does FLOW Ingest Support Live News and Sports Workflows?

For news and sports, FLOW Ingest captures live feeds and routes them directly to editing. Ingest from baseband or NDI directing into Premiere Pro, minimizing delays. The growing timeline in Premiere Pro is perfect for breaking news or game highlights that need a fast turnaround 

It connects to NRCS systems like Octopus. Reporters start stories from Octopus, syncing a project to FLOW for immediate Premiere Pro access. Editors import via the panel, cut footage, and export to playout. Octopus placeholders update with finals, streamlining from capture to air.

What Is the Value Proposition of Helmut FX, FLOW, and EFS Together?

This stack automates up to 20% of manual work, boosting creative time. Standardized setups and quick asset pulls accelerate news and sports edits for on-site or remote teams. A central dashboard searches projects, metadata, and sequences.

• Efficiency Gains: Reduces errors and speeds collaboration.
• Scalability: Handles growing teams and content volumes.
• Security: Enforces access and backups for compliance.

For 24/7 broadcasts, it cuts delays, ramps up production speed, and expands easily. Broadcasters chasing peak efficiency get a setup tailored for the edit suite.

FAQ: Adobe Premiere Pro with EditShare and Helmut FX

Every movie or TV episode involves dozens of companies, some of which are really small and think they can’t afford enterprise-grade security tools like MediaSilo.

These teams use unsafe business practices, with lean teams working too quickly, and, whether by intent or by accident, a leak occurs. The leak both publicly embarrasses their client and ends their business relationship with said client.

Content leaks like this aren’t rare. In a cloud-connected, always-on industry, video files move faster than ever across devices, networks, and continents. But when security lags, a single exposed link or unauthorized login can jeopardize months of production and millions in revenue.

That’s why forward-thinking post-production teams are turning to secure collaboration software like MediaSilo, the cloud-based video feedback tool designed to make creative collaboration effortless and secure.

You, yes you, can afford it! And it won’t slow you down.

The Rising Threat of Content Leaks

In recent years, the number of data and content breaches has skyrocketed. For post-production teams managing sensitive, pre-release content, the stakes couldn’t be higher. A single leak doesn’t just spoil a premiere; it can fracture client relationships and result in significant financial losses.

Common threats include:

• Unauthorized access to shared drives or cloud storage
• Accidental sharing of pre-release cuts
• Ransomware or phishing targeting creative teams
• Leaked screeners or assets spread via unsecured review links

The good news? Modern collaboration tools can help prevent these threats if they’re built with security at their core. That’s exactly what MediaSilo delivers.

What Makes MediaSilo Different

Unlike traditional file-sharing tools or generic review platforms, MediaSilo was built specifically for media and entertainment teams that handle sensitive, high-value content. The platform combines secure post-production collaboration with intuitive video review and approval software, enabling teams to increase productivity without sacrificing control.

Key Security Features That Protect Your Work

1. SafeStream Watermarking

Watermarking is one of the most powerful ways to protect video assets. MediaSilo’s SafeStream watermarking technology provides both visible and forensic watermarking, ensuring that every viewer, reviewer, or stakeholder can be identified and that any leaks can be traced back to the source.

With SafeStream, you get high-speed personalization at scale—not just for videos, but also for images and documents.

You can already watermark fast and cheaply without MediaSilo. But watermarking for every person? That’s a crazy scale without MediaSilo.

2. Role-Based Access Control

Not every collaborator needs the same level of access. MediaSilo allows admins to define who can view, comment on, download, or share assets, ensuring only the right people have the appropriate permissions. This keeps internal workflows fluid and external access tightly controlled.

3. Secure Cloud Collaboration

Because MediaSilo is a cloud-based video collaboration platform, your global team can log in from anywhere to securely review and approve content. Every session is encrypted, every transfer protected, and every action logged for accountability.

4. Multi-Layered Authentication

MediaSilo supports single sign-on (SSO) and multi-factor authentication (MFA) to minimize entry points for attackers and strengthen user verification, ensuring that even remote logins meet enterprise security standards.

Work with external creative teams? You can also set up a hybrid system that secures employees via SSO and freelancers through MFA and user expiration rules.

Comparison: Traditional Collaboration vs. MediaSilo Secure Collaboration

Feature	Traditional File-Sharing Tools	MediaSilo Secure Collaboration
Designed for video workflows	✖️ Generic storage platforms	✅ Purpose-built for video teams
Review & approval tools	⚠️ Limited or none	✅ Integrated cloud-based video feedback
Security & watermarking	⚠️ Manual or add-on	✅ Built-in SafeStream visible + forensic watermarking
User access control	⚠️ Basic permissions	✅ Advanced role-based provisioning
Compliance tracking	✖️ Not supported	✅ Audit logs, SSO, and MFA
Collaboration efficiency	⚠️ Fragmented workflows	✅ Streamlined, secure media review and approval

Beyond Security: Collaboration Without Compromise

The beauty of MediaSilo’s secure collaboration software lies in balance — your team gains ironclad protection without slowing creativity. Editors, producers, and clients can share and review footage in real time, leave time-coded notes, and approve cuts from anywhere in the world.

And because MediaSilo integrates seamlessly with other EditShare solutions, including EFS shared video storage and FLOW production asset management, your entire creative pipeline remains connected and secure from ingest to delivery.

Getting Started

Protecting your creative assets doesn’t have to be complicated. MediaSilo gives your team a single, secure place to organize video teams and reviewers online, collaborate, and share with confidence.

FAQ: Secure Video Collaboration and Content Leaks

At EditShare, we’re all about shared storage for video teams, and we’re super excited to talk about DaVinci Resolve® 20, Blackmagic Design’s latest release that’s bursting with over 100 new features. 

This update is like a turbo boost for editors, colorists, VFX artists, and audio folks, blending slick AI tools with intuitive features to make your workflow smoother from start to finish. 

There’s so much to unpack, we can’t cover it all, but trust us, it’s a total game-changer for video editing, shared storage, and team collaboration.

AI Tools That Feel Like Magic

DaVinci Resolve® 20’s AI features are like having a creative sidekick. 

• AI IntelliScript takes your script and builds a timeline by matching audio to clips, picking the best takes for you. 
• Want to grab your audience’s attention? AI Animated Subtitles make words pop on screen as they’re spoken. 
• For multicam projects, AI Multicam SmartSwitch automatically selects camera angles based on who’s talking, using audio and lip-sync smarts. 
• And for audio? AI Audio Assistant balances dialogue, tweaks effects, and whips up a professional mix in seconds, perfect for fast-paced collaborative video storage environments.

Collaborate Anywhere, Anytime

DaVinci Resolve® 20’s Blackmagic Cloud integration makes shared video storage a breeze for teams across the globe. You can host project libraries, sync media, and work together in real time with editors, colorists, and more. 

The new URL-based guest access for Presentations lets clients without accounts jump in to review, add notes, or chat instantly. For bigger teams, the Organizations app simplifies group management, storage access, and even Studio license rentals, ideal for scaling video editing storage solutions. 

While Blackmagic Cloud has its place, EditShare EFS takes it to the next level with unbeatable performance, scalability, and security for your post-production shared storage needs.

Editing and Finishing Made Easy

The Cut and Edit pages now have a keyframe editor and voiceover palette that make tweaking a snap, plus safe trimming to avoid oops moments. 

Colorists, you’ll love Chroma Warp for easy color tweaks and UltraNR for AI-powered noise reduction that keeps every detail crisp. 

Fusion steps up with deep image compositing and multi-layer PSD support, while Fairlight brings 6-band EQ, AI panning, and Ambisonic surround for immersive sound. Smarter proxies with one-click switching and auto-generation mean lightning-fast edits on post-production shared storage.

EditShare + Resolve 20: Your Dream Team

What makes Resolve 20 even better? Our FLOW Production asset management platform. The DaVinci Resolve® panel is built right into FLOW, letting you tap into shared storage for video teams without missing a beat. Jump into projects, manage assets, and collaborate, all while using FLOW’s powerful review, approval, and metadata tools. 

Plus, you can run the Resolve project server directly on an EditShare EFS node for rock-solid performance and scalability in multi-user setups. For those chasing top-tier quality, our new EditShare Ultimate NVMe system delivers a jaw-dropping 24 GB/s, letting Resolve users tackle uncompressed 8K workflows without a hitch. 

Whether you’re rocking EditShare’s high-performance video editing shared storage or building a remote team, this combo brings unmatched efficiency to collaborative video storage.

The New Reality of Global Media Workflows

Today’s corporate media teams face unprecedented challenges. Content creation no longer happens in one location, It’s a global effort involving distributed teams, freelancers, and stakeholders across different time zones. 

While this flexibility brings access to talent worldwide, it also introduces complexity. How do you ensure consistent quality, smooth collaboration, and fast turnaround when your team is scattered across the globe?

Without the right remote collaboration tools, the process becomes chaotic. Files live in multiple places, approvals lag, and communication breaks down. For large organizations producing corporate media content, from internal communications to marketing campaigns, these issues can delay projects and increase costs.

The good news? Remote work collaboration software has evolved to bridge these gaps, making it easier than ever for teams to collaborate remotely, share media, and keep projects moving.

What Are Remote Collaboration Tools?

Remote collaboration tools are software solutions designed to enable teams to communicate, share assets, and manage workflows from anywhere in the world. They provide:

• Shared access to media files for editing, reviewing, and approval.
  
• Real-time communication through tagging, assignments, and comments.
  
• Workflow automation to reduce manual tasks and speed up delivery.
  
• Integration with existing systems like NLEs, DAMs, and cloud platforms.
  

For global corporate media teams, these tools are critical for producing high-quality content without bottlenecks.

Benefits of Remote Collaboration for Corporate Media Teams

Benefit	Why It Matters
Global Access	Team members can collaborate from anywhere, ensuring faster turnaround across time zones.
Improved Communication	Integrated chat, video, and comments reduce email chains and miscommunication.
Centralized Media Management	All media assets live in one searchable location, eliminating duplication and confusion.
Scalability	Supports growing teams, large-scale events, and internal corporate broadcasts.
Enhanced Security	Enterprise-grade protection for sensitive corporate content.

Key takeaway: Remote collaboration tools don’t just make remote work possible, they make it efficient, scalable, and secure.

Best Practices for Remote Collaboration in Media Production

To get the most out of your collaboration software for teams, consider these strategies:

1. Set Clear Goals & Roles
   Make sure every team member understands their responsibilities and deadlines.
   
2. Embrace Transparency
   Use tools that allow visibility into progress and approvals for everyone involved.
   
3. Encourage Engagement
   Foster open communication through regular check-ins and feedback loops.
   
4. Adopt the Right Technology
   Look for content collaboration software built for media production, not generic file-sharing apps.
   

Essential Remote Collaboration Tools for Corporate Media Teams

1. EFS: Remote Access to Shared Storage

EditShare’s EFS shared storage system gives teams high-performance, secure access to media from any location. Unlike consumer cloud storage, EFS is built for video workflows, delivering the speed and reliability creative teams need.

2. FLOW: Media Asset Management Anywhere

With EditShare One’s – Organize module , teams gain a centralized media asset management system that works across on-prem, cloud, and hybrid environments. Features include:

• Advanced search and metadata tagging for quick search and management
  
• Workflow automation to eliminate manual or repetitive tasks.
  
• AI-driven transcription and logging for faster retrieval and automated editing.
  

3. FLOW: Instant Review & Approval

Need real-time client or stakeholder feedback? EditShare One’s – Produce module allows remote review and approval without the hassle of downloading massive files. Perfect for corporate social media campaigns, training videos, or internal announcements.

EditShare Remote Collaboration Tools

Tool	Purpose	Key Features
EFS	Shared Storage	High-performance remote media access
FLOW – Organize	Media Asset Management	Search, organize, automate workflow
FLOW – Produce	Review & Approval	Instant remote feedback for distributed teams
FLOW – Automation	Boost Productivity	Automate tasks and reduce friction in workflows for move, copy, transcode, QC and more!
MediaSilo	External Review & Approval	Cloud-based platform for secure video management

FAQ: Remote Collaboration for Corporate Media Teams

Ready to Power Your Corporate Media Team?

Take the next step in building a future-proof remote collaboration workflow for your global team.

Read more about corporate media teams

Every production team, whether a small workgroup or a global facility, needs storage that keeps media safe and available. The kind of protection you need depends on scale. That’s why EditShare EFS uses two layers of redundancy:

• RAID 6 inside each node for intra-drive-level protection in smaller setups
  
• XOR parity distributes data and parity blocks across multiple nodes, enabling recovery from the complete failure of a single node

This approach ensures you get the right balance of efficiency, performance, and resilience at any size.

Protection for Small Teams: RAID 6

On a single node, EFS uses RAID 6. This means your system can survive two drive failures in that node without losing access to your media. For many small teams, that’s enough resilience to keep projects moving while drives are swapped out.

Protection for Large Teams: XOR Across Nodes

When you grow into three or more nodes, EFS adds cluster-level protection. This is where XOR parity comes in.

XOR (short for Exclusive OR) is the math behind parity. It works by comparing blocks of data across drives and recording a checksum. If one drive or even an entire node is lost, the system can rebuild the missing data by recalculating it from the remaining blocks.

In EFS, this means:

• The cluster can tolerate the failure of a full node, in an EFS 310 deployment up to 16 drives, without taking your media offline.
• Your system doesn’t lose a heartbeat, nor does it lose bandwidth, as we have calculated that level of protection into the bandwidth numbers we provide you.
• Recovery is faster than with traditional RAID because data and parity are spread across multiple nodes, reducing stress on any single drive.
  

Why Not Mirroring?

Mirroring works by duplicating everything, which is simple but expensive,  you lose half your storage capacity to redundancy. At the Petabyte scale, that cost adds up quickly. EFS gives you stronger protection without wasting space.

Bottom Line

For small systems, RAID 6 keeps your media safe at the drive level. As you scale, XOR parity across nodes takes protection further, guarding against node failures while maintaining performance and efficiency.

With EFS, you don’t have to rethink storage as you grow; resilience and linear bandwidth scale with you.

FAQ: How EFS Protects Your Media

IBC 2025 was an incredible event, not only for EditShare, but for the entire media and entertainment industry. This year, we showcased innovations that are redefining what’s possible for creators working in a fast-paced, content-hungry world.

The industry is rapidly evolving. With growing demands for 4K, 8K, and file-per-frame workflows, and the continued shift to remote and distributed production, media teams need solutions that deliver speed, scalability, and security without compromise. At EditShare, we’re meeting those challenges head-on.

Our 2025.2.0 release is a major leap forward.
Here’s what stood out at IBC:

Smarter Workflows with AI

We’ve embedded cutting-edge AI capabilities into FLOW, transforming content management and automation. These tools allow teams to organize, search, and process media faster than ever, freeing up time for creativity.

Global Collaboration Made Simple

The new ‘Send To Site’ feature in FLOW enables secure, high-speed media transfers across locations, perfect for hybrid and multi-site productions. 

And with the MediaSilo + Louper.io integration for synchronized global content review, teams can collaborate in real time from anywhere in the world.

Next-Generation Storage Performance

We introduced high-performance NVMe storage solutions, including a brand-new 24-drive NVMe node, delivering unparalleled speed for demanding workflows. 

Our expanded EFS storage family now offers cost-effective NVMe options and hybrid systems that blend HDD and NVMe, giving customers ultimate flexibility and performance.

Security and Reliability at the Core

Security remains a top priority. We’ve rolled out enhanced forensic watermarking and geo-restrictions, ensuring content is protected at every stage. Plus, our advanced disaster recovery tools provide peace of mind with robust data protection and restoration.

Seamless Creative Integrations

Finally, we unveiled new integrations, including a DaVinci Resolve panel, designed to keep editors in their flow while working on shared projects.

These advancements aren’t just about technology, but about empowering creators to work smarter, faster, and more securely, no matter where they are.

At EditShare, our mission is simple: to give media professionals the tools to thrive in a rapidly changing landscape. The excitement and feedback from IBC 2025 reaffirm that we’re on the right path.

If you didn’t get a chance to see these innovations in person, explore them now on our website. Together, let’s push the boundaries of what’s possible in media production.

— Brad Turner
CEO, EditShare

Interra Systems’ BATON is the premier AI/ML-enabled automated audio and video QC platform, designed for today’s content-heavy workflows. For teams handling media asset management systems, BATON integrates seamlessly with EditShare FLOW and EFS shared storage, creating a powerful combination for hybrid production teams.

As the leading solution for file-based video QC, BATON ensures your content meets the highest technical and creative standards. Paired with FLOW’s production asset management system, you gain a fully automated process for workflow automation in media teams, reducing errors, saving time, and maintaining consistency across your entire video pipeline.

Why Use BATON QC with FLOW?

Automated QC using BATON means every piece of archived content passes through an in-depth, AI-powered quality check. BATON not only guarantees technical compliance but also detects complex issues like:

• Tape hits
• Audio wow and flutter
• Frozen frames caused by digitization errors

By integrating with FLOW, you eliminate manual QC steps and streamline review processes across your video asset management system.

What We Support:

• QC a Clip – Detect pass or fail based on BATON templates
• Generate Detailed PDF Reports – Linked directly to QC tasks
• Seamless Integration – Send and organize QC data within FLOW MAM

Prerequisites:

• Requires EFS shared video storage
• MediaSpaces must be configured in BATON before QC
• PDF reports only (no QC markers for in-app review)

Typical Workflow Steps with FLOW Automation + BATON QC

1. Use FLOW Automation to send files to BATON for testing
2. If a file passes → It’s marked as passed and moved to a copy node
3. If a file fails → It’s marked as failed and routed to a manual review folder
4. A detailed PDF report is created in the same MediaSpace for easy reference

FLOW + BATON QC Integration

Feature	Benefit for Video Teams
AI/ML-Based QC in BATON	Detects technical and creative errors automatically
Seamless FLOW Automation	Eliminates manual QC steps, reducing delays
Centralized QC Reporting in FLOW	Organize and access reports within your video asset management system
Optimized for Hybrid Teams	Perfect for remote video editing workflows

FAQs: FLOW + BATON QC

1. How does FLOW integrate with BATON QC?
FLOW uses workflow automation for media teams to send files directly to BATON for testing. Once QC is complete, FLOW retrieves the results and organizes them in the project’s MediaSpace.

2. Can I use BATON QC with remote video editing teams?
Yes. BATON QC works seamlessly with FLOW’s hybrid production MAM, allowing distributed teams to ensure every file meets QC standards before delivery.

3. Why is automated QC important for post-production?
Automated QC eliminates human error, speeds up the review process, and ensures technical compliance. Combined with FLOW’s production asset management system, it creates a more efficient and reliable media workflow.

4. Does FLOW support other QC tools besides BATON?
Yes, FLOW supports multiple third-party integrations, and BATON QC provides a robust option based on your workflow requirements.

Learn more about BATON QC with FLOW and how it streamlines media asset management for video teams:

• EditShare.com
• Interra Systems BATON QC

Whether you’re working on a high-profile project, collaborating with a large team remotely, or need to impress your client, you need tools that make sharing content fast, secure, and insightful. That’s where MediaSilo, the industry-leading cloud-based video feedback tool, comes in.

MediaSilo helps teams streamline video review and approval workflows, organize projects, and ensure secure collaboration for post-production. Here are three powerful features that will save you time, keep your links updated, and give you the visibility you need to stay in control.

1. Use Distribution Lists for Faster Sharing

Do you often share video content with the same group of people? Instead of typing email addresses one by one, take advantage of MediaSilo’s distribution lists.

This feature allows you to save groups of users and non-users for quick sharing. Simply enter your recipients in the Share wizard and select “Save Distribution List.” Anytime you need to share files with that group, just select the list from your workspace.

 

2. Add or Remove Files from Sent Links (Without Resending)

Need to update a sent link with new files or remove outdated ones? MediaSilo makes it easy to organize video teams and reviewers online without creating a new link every time.

Here’s how to do it in three simple steps:

1. Navigate to any Project and open the left-side panel to access Sent Links.
2. Open the link you want to edit and view the files inside.
3. Drag new files from your Projects, remove files by clicking the “x” icon, or re-order files directly in this panel.

Pro Tip: Assets from a watermarked project cannot be added to a public share link. Learn more about the Insights panel in this short video.

3. Track Engagement with Viewer Progress Bars in Insights

Sharing is only half the job. Knowing what happens next is just as critical. With MediaSilo Insights, you can see exactly who viewed your link, what files they engaged with, and how much progress they’ve made.

Navigate to your Insights dashboard to access all engagement data in real time:

• See individual viewer progress on each asset
  
• Track activity across video review and approval software
  
• Access geo-location maps and breakdowns by viewer or file
  

When someone says “I’ve seen it,” you’ll know for sure.

 

How MediaSilo Improves Your Sharing Workflow

Your Needs	Other Tools Give You…	MediaSilo Give You…
Fast, secure video sharing with repeat collaborators	Manual email entry every time you share	Distribution Lists to save and reuse recipient groups
Flexibility to update links without resending	Requires creating new links for every update	Editable links so you can add/remove files anytime
Insight into viewer engagement and approval progress	Limited analytics (basic view counts)	Media review workflow management with real-time activity tracking in Insights

With these features, MediaSilo isn’t just about sending files, it’s about managing the entire video collaboration and review process with clarity and control.

FAQs: MediaSilo Sharing and Insights

Q1: How does MediaSilo help with video review and approval workflows?
MediaSilo simplifies video review and approval software processes by centralizing comments, approvals, and analytics in one platform. Teams can securely share, review, and track progress without juggling multiple tools.

Q2: Can I use MediaSilo for remote video collaboration?

Yes. MediaSilo is a cloud-based video feedback tool designed for remote teams. It enables secure collaboration for post-production, allowing stakeholders to review and approve assets from anywhere.

Q3: How do Insights improve media review workflow management?

Insights provide real-time data on viewer engagement, including who viewed, downloaded, or approved assets. This makes media review workflow management more efficient by reducing guesswork and improving accountability.

Q4: Is MediaSilo secure for client-facing projects?

Absolutely. MediaSilo offers enterprise-grade security, ensuring your projects remain protected while enabling organized video teams and reviewers online for smooth collaboration.

Q5: What makes MediaSilo the best choice for creative teams?

Unlike basic file-sharing tools, MediaSilo combines video review and approval software, collaboration tools, and workflow analytics into one platform, ideal for creative teams working on tight deadlines.

In creative production, sending work out for review is routine, but the activity that follows is what really drives a project forward. Because once you hit send, your next steps depend on a few key questions: 

• Did the right people review the content?
• Which assets got the most attention?
• Who downloaded, commented on, or approved which assets, and when?

Too often, this visibility is missing. You send the latest cut to your team, the deadline is days away, and every round of feedback matters. But hours pass, then days, and you still don’t know if anyone has looked at it. 

Without answers, deadlines slip, assets sit untouched, and decisions get made without knowing if the right people have seen the right materials. Most review platforms don’t help much; they might show basic view counts, but not who viewed what, when, or for how long, and even that limited data is often scattered across multiple places.

When Visibility Breaks Down

This lack of visibility leads to:

• Wasted time: Manually following up with reviewers just to confirm basic activity.
• Missed opportunities: Not realizing a key stakeholder never opened the link before a deadline.
• Reduced accountability: No clear audit trail of downloads, comments, or approvals tied to specific viewers and assets.
  

When these gaps compound, projects stall, feedback loops slow, and the team’s ability to make confident, data-informed decisions suffers. In high-stakes creative workflows, that’s not a risk you can afford.

How MediaSilo Solves This with Insights

At MediaSilo, we believe you should be able to see the full story of your share. Every view, comment, download, and approval is a chapter in that story, and it shouldn’t take multiple tools or guesswork to piece it together. 

That’s why we built Insights: to give you a complete, real-time picture of activity, so you always know exactly how your content is being received.

The Ask	Other Platforms Give You…	MediaSilo Gives You…
I need a clear way to see all activity on my shared content, without having to manually search across multiple links and files to piece the information together.	Most platforms offer surface-level analytics, showing only total views without revealing exactly who engaged or what actions they took.	A centralized Insights dashboard that consolidates all engagement data in one place, with the ability to drill into asset histories and viewer actions for a complete view of activity.
I need to track all my shared content in one place, not just the links I’ve created.	In many tools, you can only see the shares you personally created, leaving administrators in the dark about other team activity.	Admin visibility into every link created in your workspace by any user, ensuring complete oversight across all projects.
I need a quick way to match viewers with the assets they’ve engaged with.	Without cross-referencing, it’s hard to tell which viewer saw which assets, especially when they’re spread across multiple links or presentations.	Easily switch between “Viewers” and “Assets”: click a viewer to see every asset they’ve engaged with, or click an asset to see everyone who’s viewed, downloaded, or approved it.
I want to know where an asset has been shared and how it’s performing across all links.	Many platforms can’t trace a single file across multiple share points, limiting performance insights.	Asset-centric reporting shows every share link containing that file, plus the full list of viewers and their engagement history.

With Insights, you can stop guessing and start knowing. In fast-moving workflows, a clear, actionable view into who did what, when – from views to downloads to approvals – is the difference between a smooth, confident delivery and a chaotic follow-up scramble. 

Every share link becomes a measurable touchpoint. Instead of chasing updates, you’ll have:

• A clear record of every viewer’s activity.
• Instant visibility into asset performance across links.
• Full workspace oversight for administrators.
  

The right video review and approval software should do more than collect comments; it should provide analytics across the entire feedback process. That data is what connects media review workflow management, giving teams the clarity they need to stay aligned and keep work moving. 

MediaSilo’s Insights feature makes this possible by turning feedback into clear data on who engaged, how, and when – all in one place. With that visibility, you can cut down on guesswork, make faster decisions, and focus your time on the work that matters most.

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FAQ: MediaSilo Insights and Secure Video Collaboration

1. What is MediaSilo Insights?
MediaSilo Insights is a feature within our video review and approval software that gives you a real-time view of engagement across all your shared content. It shows who viewed, commented, downloaded, or approved your media, ensuring full transparency and accountability.

2. How does MediaSilo improve media review workflow management?
By consolidating all engagement data in one dashboard, MediaSilo eliminates the need for manual tracking. You can see exactly which assets were reviewed, by whom, and when—streamlining your video review workflow and reducing delays.

3. Is MediaSilo secure for sharing sensitive post-production content?
Yes. MediaSilo is built for secure collaboration for post-production, offering watermarking, expiring links, and enterprise-grade encryption to keep your media safe during the review process.

4. Can MediaSilo handle large, high-resolution video files?
Absolutely. MediaSilo supports large files, making it ideal for creative teams working with 4K or even higher-resolution media. It’s designed for modern video workflows that demand both performance and security.

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